How do i setup my email signature in outlook

Select personalised ads. Apply market research to generate audience insights. Measure content performance. Develop and improve products. List of Partners vendors. By Heinz Tschabitscher. Heinz Tschabitscher. A former freelance contributor who has reviewed hundreds of email programs and services since Reviewed by Ryan Perian.

Tweet Share Email. Select the account you want to use under Signatures and Stationery , then select New. Enter your signature and other relevant info. Be sure to select the whole table, then go to the Design tab, click Borders , and select No Border. Optionally, to separate the signature content, you can paint a couple of vertical or horizontal borders using the Border Painter option and the Pen Color of your choosing:.

To make the dividers thinner or thicker, experiment with different Line Styles and Line weights these options reside right above the Pen Color on the Design tab in the Borders group. And here's another Outlook email signature example created in the same way but with a different color palette and layout:. Need more inspiration? Check out 15 tips to create professional email signature with examples. After you've created your beautiful Outlook email signatures, you'll probably want to back them up or export to another computer.

As already mentioned, nearly everything related to Outlook signatures is very easy to do. The backup process is not an exception. You just need to copy the entire contents of the Signatures folder to your backup location.

To restore your Outlook email signatures, simply copy those files and folders back into the Signatures folder on your computer. When creating an HTML email signature with your custom colors, images and links, be aware that it may not appear the way you designed it for everyone.

For instance, some of your email recipients may have the Read all standard mail in plain text option selected in their Outlook's Trust Center settings, and as the result all formatting, pictures, and links will be turned off in your email signature as well as in the entire message body.

For example, in a plan text message, my lovely html Outlook signature turns into this:. While you can do nothing about formatting, your brand logo or personal photo because the plain text format doesn't support any of this, you can at least fix your hyperlinks containing the relevant information. To edit just a plain text signature, open the corresponding. The detailed steps follow below. The good news is that there exist plenty of online email signature generators that offer a selection of beautifully designed email signature templates.

The bad news is that very few of those generators allow exporting their email signatures to Outlook for free. In our previous article, you can find a quick overview of 4 most popular email signature generators , and 3 of them let you export your custom html signatures to any email client, including Microsoft Outlook, free of charge. For example, to copy your email signature created with the Newoldstamp generator to Outlook, simply click the Outlook icon, and will see the detailed step-by-step instructions:.

In addition, there are a number of specialized tools to create and manage Outlook email signatures, for example:. This is how you create, add and change signatures in Outlook. And now, it's over to you!

Have fun designing your brand new Outlook signature, keep fonts readable, colors nice, graphics simple, and you will certainly leave a great lasting impression on all of your email recipients. How to create, add and change signature in Outlook by Svetlana Cheusheva updated on July 4, To set up a signature in Outlook, perform the following steps.

Signatures can be added automatically or manually to all outgoing messages, replies, and forwards. Only one signature can be used per email sent out so if you choose to have one set automatically, it would be best if the signature was geared to a wider range of audience. To automatically insert a signature into your email message:.

Check the box as per your requirements and type your signature. Now, click on Save. Please respond if you have further related queries. Regards, Jesinta Rozario. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. This site in other languages x.